ARTICLE
IX
Section
1.
There shall be the following officers
1. Chairman
2. Vice-Chairman
3. Secretary
4. Treasurer
a.
Officers shall serve two (2) year terms
b. Election of officers and
executive committee shall be held
on the third Sunday of November at the regularly scheduled
quarterly meeting and shall take office at the end of that
meeting.
Section 2. CHAIRMAN
1. Shall
preside over all meetings
2.
Shall attend those committee meeting which require his
attention, such as those pertaining to Association policies
3.
Shall act as official representative of the Association when
such a representative is required.
4.
Shall have the authority to appoint
special committees as
they are needed.
5.
The Chairman shall have the authority to appoint a successor
to fill any vacancy created by death, resignation or any reason
with approval of the Board.
6.
The successor shall meet all requirements according to the
By-Laws of the Association.
SECTION 3 . VICE-CHAIRMAN
1. Shall reside
at meetings only in the absence of the Chairman.
2. Shall assume
responsibility for planning all programs with
the committees.
SECTION
4. SECRETARY
1. Shall keep
an accurate record of all meetings.
2. Shall keep a
mailing list of all members.
3. Shall keep a
record of pledges and donations, and recognize
all gifts.
4. Shall read
minutes of previous meeting.
SECTION
5. TREASURER
1. Shall
furnish a report to the association members at
each meeting and have books available.
2.
Shall make payment of all authorized bills…the Secretary
can sign in case the Treasurer is not available
Two signatures are required on the
checks..President, Treasurer or
Secretary.
SECTION
6. EXECUTIVE COMMITTEE
1.
The Chairman shall act as Chairman of the Executive Committee.
2. The four
officers and nine committee members shall constitute
The Executive Committee which shall be the governing
body of the Osage Shareholders
Association.
3. Executive
Committee will serve two(2) years.
4. Committee
members are required to attend at least one
Executive Committee meeting per quarter.
5. If an
Executive Committee member misses three (3)
straight meetings, he or she is automatically dropped from
the committee.
6. Seven (7)
members of the Executive Committee constitutes
a quorum.
7. Amendment
may be moved by a quorum of the Executive
Committee or by any eight (8) members of
the Committee, such
motion shall be
presented for adoption at the first regular meeting
after the Committee meeting. A majority of the members at such
Meeting shall decide the motion.
A copy of the proposes
amendments shall be mailed
to each member prior to the meeting at
which the vote is to
be taken.